Your Inbox Isn’t Overwhelming—Your System Is
A minimalist VA’s take on email chaos.
No one is born “bad at email.” But most inboxes are set up for chaos: too many tabs, no filters, unclear priorities. With just a few tweaks, we help founders feel calm again when they open Gmail.
Here’s what we change first:
1. Fewer inboxes
You probably don’t need 5. If you do, we unify them with filters or apps like Superhuman or Hey.
2. Clear labels
We use a structure like:
⚡Action Needed
👀 Waiting On
✨ FYI Only
💬 Reply Later
3. Daily Triage
We clean your inbox daily, surface only the 3–5 urgent things, and archive the noise.
4. Autoresponder Magic
A well-written auto-reply doesn’t sound robotic—it buys you breathing room and sets expectations.
The goal isn’t inbox zero. The goal is email calm.